The Northwest Indian Housing Association

Shared Web Page For
Affordable Housing Job Announcements, Contract Positions and Requests for Proposal (RFPs)

With contributing content provided by members of the Affordable Housing Management Association of WA and chapters of the Council for Affordable & Rural Housing; Northwest Indian Housing Association (AK, ID, OR and WA); Digital Promise; and Multifamily Affordable Properties (www.aptfinder.org). This is provided as a member service.

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Affordable Housing Job Opportunities and RFPs - Pacific Northwest

Job openings often exist at HUD and other government housing agencies in this region. Go to: http://jobsearch.usajobs.gov/

Posted March 22, 2011:

JOB OPENING AT SOLID GROUND

JOB TITLE: Administrative Coordinator

DEPARTMENT: Housing/Family Shelter /Admin

SUPERVISOR:
Housing & Services Manager
UNION AFFILIATION: OPEIU

(Associated dues will apply)

STATUS: Non-Exempt

FTE: 1.00

SALARY GRADE: 25

JOB SUMMARY: The Administrative Coordinator provides overall program support and administers fiscal, contractual and administrative operations for Family Shelter and Bethlehem House. This includes all services contracts, public and private, needed for the operation of these programs, as well as working with Seattle Housing Authority, Solid Ground Facilities Manager, and Housing & Services Manager to ensure leases, site visits, inspections, turning over units, and required reports are kept on schedule. The Administrative Coordinator also manages 4 state and federal contracts for Solid Ground and coordinates the application and budget process, contract monitoring, and all reimbursement processes for roughly 25 sub-grantees.

ESSENTIAL RESPONSIBILITIES, DUTIES AND TASKS:

25% Coordinate and maintain State (ESAP), Families with Children (FWC), Federal (EFSP/FEMA) and EFSP ARRA/Stimulus funding contracts, including working with state and local community leaders to develop funding allocation formulas, preparing, distributing and reviewing applications, issuing subcontracts and amendments to 20+ community shelter programs and processing monthly reports and requests for reimbursements. Perform site visits to subcontractor sites, ensure that allowable services and eligible/ineligible costs for all contracts are clearly understood and provide on-going training and technical assistance to all participating agencies as needed;

20% Maintain and distribute contracts/amendments and reports for Family Shelter and Bethlehem House. Prepare monthly, quarterly, semi-annual and annual expenditure and statistical reports required by various funding sources: these include state, county, city, UWKC, SHA and CSBG statistical reports. Monitor the data collected and reported by subcontractors to ensure contract compliance according to each contract specifications. Enlist the feedback from families who have received services, track family at exit and with a 6 month follow-up;

15% Select vendors with approval of Housing & Services Manager and oversee the purchase and distribution of office supplies and equipment. Work with Facilities Manager to select and contract with vendors for property maintenance and unit cleaning, and unit repairs. Oversee the purchase and distribution of building supplies and equipment for all 14 enhanced shelter units and Bethlehem House; coordinate with program staff and Facilities Manager in maintaining inventory levels of client supplies consisting of house wares, food, linens, cleaning and personal hygiene products including soliciting donations and coordinating with donors and volunteers;

15% Compile and maintain statistical databases for Family Shelter and Bethlehem House programs. Become proficient and maintain Safe Harbors database, create and monitor Safe Harbors reports for accuracy at the direction of the Housing & Services Manager. Create and maintain computerized mailing lists;

15% Prepare and review program check requests to support the overall functioning of the program including payments for rent, utilities, motel vouchers, deposit reimbursements, etc., as balanced to ensure expenses are consistent with program budgets. Track any additional charges that are incurred to accounts by clients and deduct from security deposits. Work with Housing & Services Manager to monitor financial statements and expenditures within budgetary guidelines. Establish and revise administrative systems and procedures as requested. Organize and maintain contract files, unit leases, and general administrative records and files.

5% Assist with special projects and other duties as assigned as requested by the Housing & Services Manager, including coordinating client assistance, holiday giving, and resource development efforts;

5% Participate in program, department and agency meetings and relevant trainings as required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

EDUCATION and EXPERIENCE:

Requires one of the following:

a) Four years of experience in office administration, including monitoring contracts and fiscal compliance; OR

b) Bachelor's degree and two years of experience in office administration, including monitoring contracts and fiscal compliance; OR

c) Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.

MINIMUM QUALIFICATIONS:

· Excellent communication skills, both oral and written;

· Good organizational and record keeping skills, including the ability to maintain accurate and confidential files;

· Self-motivated with an ability to prioritize and problem-solve;

· Ability to handle multiple tasks under stressful situations;

· Ability and willingness to work individually in a self-directed manner and as part of a team. Ability to promote team work among staff;

· Strong knowledge of computer software (Microsoft Word, Access, Excel, and Outlook)

· Willingness and ability to work with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages;

· Interest in working in an environment that provides housing and related services to women, children and youth;

· Access to reliable transportation, valid driver's license, vehicle insurance that meets Washington State’s minimum guidelines and the ability and willingness to travel throughout King County;

· Familiarity with issues of homelessness, domestic violence, child abuse and sexual assault, and knowledge of local resources available to assist children, youth and women impacted by these issues.

DESIRED QUALIFICATION:

· Paid and/or volunteer work experience with emergency/transitional housing programs and/or other residential programs desirable;

PHYSICAL DEMANDS/WORKING CONDITIONS: This position supports a short term family shelter program, performing general office duties, 90% of the time in the office and 10% in the field at meetings. Time in the office is 85% computers, 5% meetings, and 5% phones and misc. office. Position requires employee to lift/carry 15-30 pounds seldom, and push/pull 10-20 pounds seldom. Position has the ability to sit/stand as needed. Stairs required (4 story building).

HOURS & COMPENSATION: This is a full time (40 hours per week) union position paying $18.47 per hour plus benefits. Benefits include earning 16.3 paid personal leave hours per month to start, medical, dental, short term and long term disability insurance, 11 paid holidays, 401K employer contributed profit sharing plan and tax sheltered health care and dependent care accounts.

TO APPLY: Applicants must complete the Solid Ground application form specific to this position. To find an application online, go to www.solid-ground.org/AboutUs/Jobs, then click on the Job Title for this position and download the attached application. You may also leave a message on our job line at 206.694.6840 requesting a specific job application, or you may apply in person at 1501 North 45th Street in Seattle’s Wallingford neighborhood. Applicants may submit completed applications by mail to: Solid Ground, Attn: Human Resources Department,

1501 N 45th St, Seattle, WA 98103-6708. Please attach a cover letter and resume.

CLOSING DATE: 5 PM on April 5th, 2011.

WOMEN, PEOPLE OF COLOR AND PERSONS WITH DISABILITIES ARE STRONGLY ENCOURAGED TO APPLY. SOLID GROUND IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

Posted March 14, 2011:

POSITION TITLE: Capital Campaign Coordinator

Reports to: Executive Director, Capitol Hill Housing Foundation

Position Type: Exempt monthly salary, full time 40 hours per week. This position is funded for the duration of the campaign, approximately 24 months, upon completion of campaign, employment is subject to funding and workforce needs.

Hours: Full time, Monday through Friday, 8am to 5pm

Compensation: $ 38,000 – 43,000 (DOE)

Position Summary:

Project manage all aspects of the Capitol Hill Housing Foundation’s Capital Campaign for the 12th Avenue Arts development, with emphasis on development of prospects, major gifts, pledges and capital campaign fundraising, as well as driving forward the day to day operations of the campaign. This position works closely with the Executive Director of the Capitol Hill Housing Foundation, the Executive Director of Capitol Hill Housing (CHH), the campaign consultant and campaign steering committee.

Description:
The Capitol Hill Housing Foundation is conducting a capital campaign to develop 12th Avenue Arts, a dynamic mixed use building combining arts and non-profit uses, vibrant retail, non-profit office space and four floors of affordable housing. Located on Seattle’s Capitol Hill, the development responds to a number of community priorities while activating a critical neighborhood lot.

A capital campaign consultant is guiding the Capitol Hill Housing Foundation, in coordination with CHH, in developing the organization’s first campaign. The total campaign goal is approximately $32 million, with $29 million coming from public sources and $3 million from private sources. The 12th Avenue Arts Building is being developed by CHH, and will be the 45th building operated by this nationally recognized affordable housing and community development organization.

Major Responsibilities:

§ Tracks progress of prospects, proposals and/or donor solicitations based on planned objectives for campaign funding sources.

§ In conjunction with the Executive Director, provides support and guidance to fundraising committees. Responsible for maintaining individual workplans for steering committee members and relevant board members.

§ Responsible for special fundraising events related to the capital campaign.

§ Responsible for researching, updating and recording data on prospective and current donors related to the capital campaign, and preparing reports as needed.

· Provides directions for solicitations to campaign prospects. Responsible for setting appointments with potential campaign supporters.

· Manages development of Capital Campaign collateral materials and messaging. Responsible for mailings, coordinates with vendors and helps manage projects related to the campaign.

· Drafts, proofreads and finalizes correspondence related to the campaign to donors, board members and senior staff.

· Responsible for planning, scheduling and oversight of prospects tours, meetings and appointments.

· Maintains departmental calendar and provides reminders for key actions on fundraising activities related to the capital campaign, including all steering committee meetings.

· Other duties as assigned.

Minimum Qualifications:

· Proven record of successful fundraising venture.

· One year of fund development experience, three years preferred.

· Undergraduate degree.

· Excellent written and oral communication skills.

· Detailed oriented and highly organized.

· Customer service skills.

· Excellent computer skills in Microsoft Office and the Internet.

· Commitment to mission of CHH.

Preferred Qualifications:

· Previous project management experience on a campaign of $2 million or more.

· Knowledge of the Seattle philanthropic, non-profit and/or affordable housing communities.

· Previous experience in development software.

· Must be able to juggle multiple priorities, working under pressure with tight deadlines and work independently.

While reporting to the Executive Director of the Capitol Hill Housing Foundation, the coordinator is an employee CHH.

Working for the Capitol Hill Housing Foundation, the employee will technically be employed by CHH. Candidates selected for this position must pass a criminal history background and credit background check prior to employment with CHH. CHH is an Equal Opportunity Employer

To view the full job description and apply, please visit our website

www.capitolhillhousing.org.

Please submit a resume and a cover letter to:

Mail: Resumes

Capitol Hill Housing Foundation

1406 Tenth Ave. Suite 101

Seattle, WA 98122

Posted March 8, 2011:

JOB TITLE: Asset Manager

DEPARTMENT: Housing

SUPERVISOR: Housing Director

STATUS: Exempt

FTE: 1.0 SALARY RANGE: 37

All employees working at Solid Ground have the responsibility for developing and safekeeping a workplace that values and supports a culturally diverse work environment. Openness to new ideas and ways, compassion, flexibility, and respect are valued and encouraged attributes for our employees. We believe that a diverse workforce is critical to our mission of creating “a just and caring community, free from poverty, prejudice and neglect.” As our workforce evolves to reflect the diversity of the communities we serve, our agency and workplace will be enriched and strengthened.
JOB SUMMARY: The Asset Manager is responsible for evaluating the financial health and coordinating plans for the long-term viability of the affordable housing properties for Solid Ground and working closely with Solid Ground property management in overseeing other Solid Ground properties. Responsibilities include reviewing annual budgets and monthly financial operating statements, coordinating reports to investors and regulatory agencies, and overseeing the performance of the property management agent. The Asset Manager will play a key role in identifying and implementing opportunities to recapitalize older properties.

ESSENTIAL RESPONSIBILITIES, DUTIES AND TASKS:
30% Coordinates property/portfolio reporting, compliance restrictions, audit reviews, and other requests/projects as required. Maintains current effective and pending local, state, and federal legislation and regulations in jurisdictions served, as appropriate. Develops external relationships and public activities, as appropriate. Prepare an annual asset business plan: Each year, prepare annual business plan for strategies, financial goals, and physical condition, as well as a five year plan for the property. The plan includes the budget, capital expenditure expectations, strategic recommendation(s), disposition strategies, and a plan for cash flow;

15%Performs financial analysis on properties and portfolio, under direction of the Housing Director. Analysis may include, but is not limited to, proforma vs. budget tracking, annual budget monitoring, reserve fundings/uses, and annual operating cash flows;

15% Makes recommendations to Executive Management Team for the long-term disposition of affordable housing assets including refinancing evaluations and debt restructuring. Prepares and/or reviews property reports for the Board of Directors and for external partners including compliance reporting, lender relationships and negotiations, and insurance regulations and adequacy;

10%Coordinates property/portfolio reporting, compliance restrictions, audit reviews, and other requests/projects as required;

5% Review and recommend annual budget: Oversee preparation with the property management company and recommend an annual operating budget to the Owner. Handle cash flow forecasting for each quarter, including capital needs;

5% Refinance and recapitalization : Initiate and complete refinancing. Plan for Year 15 exit of limited partners. Work with development team on rehabilitation;

5% Perform periodic site inspections: During the calendar year, go on-site and drive surrounding market and prepare write up on physical condition and needed repairs. Communicate with management company to prioritize and address deficiencies;

5% Investor/lender reporting: Prepare and submit interim and annual performance reports and information as required by investor’s/lender’s document format. Coordinate with Accounting on information release. Build and maintain relationships with local and regional offices of various regulatory agencies that have a stake in the asset’s performance;

5%Resident Services: Oversee Resident Services and Property Management’s results per the asset plan’s performance goals;

5%Regular Monthly Oversight: Provide regular portfolio asset management oversite to include but not limited to: replacement reserve draws, insurance claim processing, property tax exemption filing and monitoring , utility allowance studies, monitoring of lender, investor and regulatory agency project inspections.

EDUCATION AND EXPERIENCE:
Requires one of the following:
a) Bachelor’s degree in real estate, finance, or business required. Master’s degree preferred;
b) Five to seven years of real estate industry experience, preferably commercial real estate with exposure to affordable housing;
c) Knowledge of low-income housing tax credits and HUD housing programs.

MINIMUM QUALIFICATIONS:
• Read and interpret financial statements of real estate assets;
• Read, interpret, and comment on legal real estate documents;
• Compile, review, and approve capital budgets;
• Conduct quarterly building exterior, common area, and interior unit inspections of each property;
• Participate in pre-development of new properties and make recommendations for the best long term ownership structures, financing structures, capital investments,
operating structures, and possible exit strategies;
• Proficiency working with spreadsheet software and Microsoft Office;
• Work on several projects at the same time with constant interruptions;
• Communicate effectively, both orally and in writing;
• Good organization skills;
• Work with minimal supervision;
• Strongly prefer person with experience in affordable housing finance and ability to analyze and implement refinancing of older affordable housing properties;
• Develop consensus within and among diverse groups;
• Work in a complex organization with multiple relationships;
• Adapt to frequently changing work assignments.

PHYSICAL DEMANDS/WORKING CONDITIONS: This position works in an office 65% of the time and 35% of the time in the field. Position requires employee to lift/carry up to 50 pounds rarely, 1-5 occasionally and push/pull 1-5 pounds occasionally. Position has the ability to sit/stand as needed. Stairs required occasionally.

HOURS & COMPENSATION: This is a full-time position paying $5,755 per month plus benefits. Benefits include medical, dental, short-term and long-term disability insurance, holiday pay, pension, generous paid personal leave package, and tax-sheltered health care and dependant care accounts.

CLOSING DATE: Open until filled.

WOMEN, PEOPLE OF COLOR AND PERSONS WITH DISABILITIES ARE STRONGLY ENCOURAGED TO APPLY. SOLID GROUND IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

Posted on March 5, 2011:

HOUSING CASE MANAGER (HIV/AIDS)

DEPARTMENT: Social Services

REPORTS TO: Social Services Program Manager

FLSA STATUS: Non-Exempt (Hourly)

HOURS: Able to work a 40-hour work week; includes one weeknight late shift

(11:30am-8pm) and willingness to work Thanksgiving Day morning.

COMPENSATION: $15.38-$17.31 per hour

Benefit Eligible

JOB SUMMARY

The Housing Case Manager is responsible for the delivery of homelessness prevention and housing stabilization services to tenants with a focus on those individuals who are HIV positive or living with AIDS. The position calls for delivery of services to program participants by establishing relationships with community service providers; providing information and referral assistance to tenants; intervening in tenant crises; providing eviction prevention services; coordinating activities that develop community; and facilitating occupational opportunities for tenants.

The Housing Case Manager maintains service delivery based on the values inherent in Plymouth’s mission; the principles of cultural proficiency and anti-racism; the tenets of harm reduction; and the “housing first” philosophy.

ESSENTIAL JOB QUALIFICATIONS

(Any equivalent combination of knowledge, skills, abilities, education, and experience)

Education: BA/BS degree in a human service field. Advanced education can be substituted for experience, and/or

years of experience can be substituted for the required degree.

Experience: Two (2) years experience working with homeless and low-income individuals, including persons

living with mental and physical illnesses, chemical dependency/ addictions, disabilities, HIV/AIDS.

Experience working with people living with HIV/AIDS is preferred.

Licensure/Certification: Valid Washington State Driver License and driving record acceptable to Plymouth’s insurance

providers.

Other Qualifications:

· Excellent written and verbal communication skills.

· Demonstrated ability to work effectively under stressful conditions with people of varying socioeconomic backgrounds, sexual orientations and ethnic diversity.

· Demonstrated understanding of, and enthusiasm for a harm reduction model.

· Proficient and experienced with Microsoft Office applications; particularly Word, Excel, and Outlook. Must be able to work efficiently and effectively with customized databases and technology, and conduct Internet research.

Able to work out of several office locations.

Able to work a 40-hour work week, including one weeknight late shift (11:30am-8pm) and willingness to work Thanksgiving Day morning.

ORGANIZATIONAL OVERVIEW

Plymouth Housing Group is a 501 (c) 3 non-profit organization with 135+ employees and an annual operating budget of over $17 million. Our mission is to eliminate homelessness and stabilize homeless and very-low-income people in housing by preserving, developing, and operating safe, decent, affordable housing, and by providing opportunities for homeless and very-low-income people to improve their lives. Plymouth owns and operates 12 apartment buildings in the downtown Seattle corridor, providing permanent homes to over 1,000 people. For the most part, our residents are the most challenged homeless people in our community—those struggling with one or more disability such as mental illness, chemical dependency, severe medical and physical disabilities, HIV/AIDS, and the effects of aging and poverty.

HOW TO APPLY

Please submit the required application (available online at www.plymouthhousing.org), letter of interest and resume to Human Resources, Plymouth Housing Group, 2113 Third Avenue, Seattle, WA 98121, or FAX to 206.374.0602 or E-Mail to jobs@plymouthhousing.org.

APPLICATION DEADLINE

Open until filled.

PLYMOUTH HOUSING GROUP IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

PEOPLE OF COLOR STRONGLY ENCOURAGED TO APPLY

Posted on March 5, 2011:

Resident Manager

Meridian Manor Apartments

Housing Resources Group (HRG) seeks a Resident Manager to live on-site and manage 109 units of HUD subsidized seniors housing (all one bedrooms) in Northgate.

Building Details:

· 109 one bedroom units

· Income limits are 30%, 50%, and 80% AMI

· 108 units funded by HUD, Project Based Section 8

Job Duties Include:

· Promote a “sense of community” among residents with activities and services, working to solve problems and facilitate a responsible and positive complex.

· Perform general office duties, including monthly rent collections, assist in evictions when necessary.

· Perform initial, annual and interim tenant certifications, in accordance with the HUD Manual 4350.3.

· Perform all aspects of leasing units, including application screening and processing, and all move-in procedures, in accordance with HUD and HRG policies and procedures.

· Follow all HUD policies and procedures in operation of the building. Perform monthly subsidy billing to HUD using the One Sight system.

· Supervise Building Cleaner/Light Maintenance staff, coordinating daily work assignments and annual performance reviews.

· Work with HRG Maintenance Supervisor to coordinate work orders in occupied units and the work in vacated units.

· Attend monthly HRG Compliance-Leasing meetings.

· Follow all HRG policies and procedures in fulfilling the Detailed Work Plan, as outlined in HRG Employee Handbook and HRG Operations Manual.

· Seek to provide residents with a safe, positive and sanitary living environment.

HRG offers an uplifting work environment with a diverse group of highly talented professionals who are committed to our mission of making excellent affordable housing available to the residents and communities that we serve. HRG has flourished for 30 years through leadership, vision, entrepreneurial spirit, and a commitment to our values of respect, integrity, community and excellence.

Job category: Full time position (40 hours per week), non-exempt, paid hourly.

Compensation: Starting salary range is $19-20 per hour, depending on experience. Apartment rent of $720 per month is not included in the salary.

Benefits: Our competitive and comprehensive benefits package includes: medical/vision and dental coverage (HRG pays 90% of premium for employee), life insurance and long-term disability insurance, retirement plan, flexible spending accounts, nine holidays and 24 days of paid time off in the first year.

Application Process: Please send a resume, employment application, and supplemental application to:

Housing Resources Group, 1651 Bellevue Avenue, Seattle, WA 98122

Email: jobs@hrg.org Fax: 206-623-9404 Web: www.hrg.org

Please visit our website to download the employment and supplemental application, and to learn more about HRG.

Starting Date: As soon as possible; position is open until filled.

Minimum Qualifications:

· 3+ year’s prior apartment management or leasing experience.

· Experience in managing Federal HUD subsidized projects.

· Certified Occupancy Specialist.

· Experience supervising staff.

· Proficient in Microsoft Office applications, including Word, Excel, and Outlook.

· Proficient in Federal Fair Housing Laws and Landlord Tenant Laws.

· Exceptional customer service aptitude, including problem solving skills and ability to respond quickly and tactfully to customer requests.

· Dependable, highly-motivated and organized individual skilled at meeting deadlines and producing high quality work.

· Good oral and written communication skills; ability to communicate in English.

· Ability to work independently and as part of a team; positive attitude a must.

Desired Qualifications:

· Experience working with AMSI property management software or equivalent.

· Experience working with Section 8 income qualification.

· Experience working with One Sight, or equivalent TRACS software.

· Experience handling money or performing rent collection.

· Experience working with seniors.

· Demonstrated ability to build effective partnerships with community constituencies and social service agencies.

· Experience working with social service programs for diverse populations and making referrals as appropriate.

· Prior cleaning and light maintenance experience in a work environment.

· Must be able to perform non-repetitive lifting of at least 25 lbs.

· Experience in managing tax credit properties.

Other Position Requirements:

Candidates selected for this position must pass a criminal history background check prior to employment with Housing Resources Group.

___________________________________________________________________________

Housing Resources Group (HRG) is an equal opportunity employer. No applicant will be discriminated against because of race, color, sex, marital status, sexual orientation, gender identity, political ideology, age, creed, religion, ancestry, national origin, sensory or mental or physical handicap, or disabled veteran, Vietnam era veteran or current military status.

Posted March 5, 2011:

HUMAN RESOURCES OFFICE ASSISTANT (Part-Time)

DEPARTMENT: Human Resources

REPORTS TO: Director of Human Resources

FLSA STATUS: Non-Exempt (Hourly)

HOURS: 19 hours per week (generally Wednesday, Thursday and Friday- some flexibility)

COMPENSATION: $14.42 - $17 per hour

Not currently eligible for benefits

Possibility of increased hours & benefits in 2012

JOB SUMMARY

The Human Resources Office Assistant provides designated administrative and clerical support essential to the efficient operation of Plymouth’s Human Resources (HR) office. The primary function of the position is to assist the Director in carrying out the day-to-day operations of the department. Assists in the preparation of payroll change notices, inputting time sheets and preparing pay stubs. Helps to review and reconcile monthly billing for all employee benefits. Assists in maintaining human resource files and records in accordance with legal requirements and agency policies and procedures. Assists in filing and tracking employment applications.

ESSENTIAL JOB QUALIFICATIONS

Education: High school diploma or equivalent required; vocation training or college coursework preferred.

Experience: Minimum of two years administrative experience required; experience in payroll and human resources preferred.

Other Qualifications:

Proficient and experienced with Microsoft Office applications; particularly Word, Excel, Outlook, and PowerPoint. Must be able to work efficiently and effectively with customized databases and technology, and conduct Internet research. Minimum accurate keyboarding of 50 WPM.

Basic understanding of human resource functions.

Demonstrated ability to:

o Quickly perform routine tasks such as filing, copying and collating, etc., with consistent accuracy and attention to detail.

o Perform word processing and data entry with consistent accuracy and attention to detail.

Preferred Qualifications:

Experience with payroll processing.

Experience working with an HRIS system; Sage MIP and ABRA software preferred.

ORGANIZATIONAL OVERVIEW

HOW TO APPLY

APPLICATION DEADLINE

Open until filled.

PLYMOUTH HOUSING GROUP IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

PEOPLE OF COLOR STRONGLY ENCOURAGED TO APPLY

Posted March 1, 2011:

JOB OPENING AT SOLID GROUND

JOB TITLE: Admin/Program Assistant STATUS: Non Exempt

DEPARTMENT: Housing/Broadview Shelter UNION AFFILIATION: OPEIU

(Associated dues will apply)

SUPERVISOR: Administrative Coordinator

FTE: .5

SALARY GRADE: 21/22

JOB SUMMARY: Broadview is a 24 hour facility providing emergency shelter (10 units), transitional housing (21 units) and support services to women, children and youth whose lives have been disrupted by family violence, substance abuse, inadequate medical and mental health care, long periods of family separation, child abuse and neglect and poverty. Support services include on site crisis intervention, case management and advocacy-based counseling, legal advocacy, information and referral, and long-term stabilization services.

The Admin/Program Assistant provides general administrative support for the program.

ESSENTIAL RESPONSIBILITIES, DUTIES AND TASKS:

55%

General Office Administration

· Data Entry – compile and enter client service and demographic information from hard-copy forms into Salesforce database, HMIS database, and back up for Infonet database;

· Prepare and provide documentation for check requests and petty cash expenditures;

· Maintain program fee and savings account tracking system including fee deposits and reconciliations;

· Supply ordering - order and distribute office and client supplies consisting of house wares, food, linens, clothing, cleaning and personal hygiene products. Coordinate with the maintenance and housekeeping staff in assessing building and janitorial supply and equipment needs;

· Work to foster an atmosphere of support and safety for residents, staff, and volunteers. Examples include arranging pick up of confidential recycling, rotating HR postings, distributing materials and provide support for the Emergency Preparedness Committee;

· Maintain office equipment – Trouble shoot copier, fax and printer problems and coordinate equipment repairs as needed. Maintain phone system;

· Perform back up support in the absence of the Administrative Coordinator;

· Organize and maintain general administrative records and files, including annual file purge and rotation to storage;

· Disperse and track all client assistance vouchers given to Broadview residents such as bus tickets, grocery, gas, phone and various retailers.

40%

Office Support

· Assist at the front desk answering incoming calls on a multi-line phone system and provide TTY services.

· Assist clients with resources (ie. Bus tickets, supplies, and information and referral).

· Greet and direct visiting service providers and deliveries.

5% Participate in special projects and committees as assigned. Participate in program, department and agency meetings and relevant trainings as required.

EDUCATION and EXPERIENCE:

Requires one of the following:

(a) A high school diploma or GED and two years of experience in an administrative office support setting; OR

(b) Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.

MINIMUM QUALIFICATIONS:

· Ability to follow oral and written instructions;

· Detail oriented, with strong organizational skills;

· Experience using statistical databases and reporting systems;

· Strong knowledge of computer software (Microsoft Word, Excel, and Outlook) and basic typing and 10-key skills;

· Ability to organize priorities, meet deadlines, and manage peak periods of activity while maintaining accurate and confidential related files;

· Ability and willingness to work individually in a self-directed manner and as part of a team;

· Willingness and ability to work with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages;

· Interest in working in an environment that provides housing and related services to women, children and youth;

· Paid and/or volunteer work experience with emergency/transitional housing programs and/or other residential programs desirable;

· Access to reliable transportation, valid driver's license, vehicle insurance that meets Washington State’s minimum guidelines and the ability and willingness to travel throughout King County;

· Familiarity with issues of homelessness, domestic violence, child abuse and sexual assault.

PHYSICAL DEMANDS/WORKING CONDITIONS: This position performs general office duties 95% of the time and 5% in the field. General office duties include 75% computer work, and 20% phones and miscellaneous office duties. Time in the field is 5% for off-site meetings and errands. Position requires employee to lift/carry 20 pounds rarely. Position has the ability to sit/stand as needed, but does frequent computer work sitting. Some stairs required. Weekend, early morning and/or swing shifts required.

HOURS & COMPENSATION: This is a part-time union position (20 hours per week) paying $15.19 per hour plus benefits. Benefits include medical, dental, short-term and long-term disability plan, employee assistance program, paid personal leave, holiday pay, pension plan and tax sheltered health care and dependent care accounts.

TO APPLY: Applicants must complete a standard Solid Ground application form which can be obtained at 1501 N. 45th, Seattle, by calling our job line at (206) 694-6840 or applying on-line at: www.solid-ground.org. Please return completed applications to: Solid Ground, Attn: Human Resources Department, 1501 N 45th, Seattle, WA 98103.

CLOSING DATE: March 10, 2011.

WOMEN, PEOPLE OF COLOR AND PERSONS WITH DISABILITIES ARE STRONGLY ENCOURAGED TO APPLY. SOLID GROUND IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

Posted February 25, 2011:

PLYMOUTH HOUSING GROUP

JOB ANNOUNCEMENT - 02/24/2011

BUILDING SPECIALIST – LIVE-IN**

DEPARTMENT: Building Management

REPORTS TO: Building Manager

FLSA STATUS: Non-Exempt (Hourly)

HOURS: 40 hours per week, 7/8 PM to 3/4 AM

COMPENSATION: Starts at $8.67 - $9.90 hourly DOE

Benefit Eligible, includes a studio apt.

JOB SUMMARY

The Building Specialist (BS) is responsible for providing excellent customer service as well as monitoring and assisting with the safety and security of each building and our tenants. Most Plymouth buildings are staffed seven days per week, and some are staffed 24 hours per day. The Building Specialist position is responsible for assisting the Building Manager in tenant management, enforcing building rules, performing janitorial tasks and building maintenance. In the absence of the Building Manager, the Building Specialist is responsible for responding to and reporting tenant and building emergencies.

ESSENTIAL JOB QUALIFICATIONS

(Any equivalent combination of knowledge, skills, abilities, education, and experience)

Education: High school diploma or GED equivalent.

Experience: Previous customer service experience required.

Other Qualifications: Must have interpersonal skills to communicate effectively with tenants and the public. Must be able to work independently as well as part of a team. Must be able to read, write and understand English. Basic computer skills with a working knowledge of Microsoft Office. Demonstrated administrative support skills a plus.

Preferred Experience: Experience with diverse, low-income or special needs population. Excellent client boundaries and rule enforcement, including lease and building rules as well as King County Landlord Tenant law. Janitorial, light maintenance or security experience preferred. Previous employment in social services, housing or mental health desired.

**Live-In positions must meet tax credit eligibility criteria

ORGANIZATIONAL OVERVIEW

HOW TO APPLY

APPLICATION DEADLINE

Open until filled.

PLYMOUTH HOUSING GROUP IS AN EQUAL OPPORTUNITY/

AFFIRMATIVE ACTION EMPLOYER

The National Mental Health Association is the country's oldest and largest nonprofit organization addressing all aspects of mental health and mental illness. Challenges encountered by providers of affordable housing often relate to mental health issues faced by residents we serve and their families. With more than 340 affiliates nationwide, NMHA works to improve the mental health of all Americans, especially the 54 million people with mental disorders, through advocacy, education, research and service. For more information, click http://www.nmha.org or for job opportunities there, click:

http://www.nmha.org/employment/index.cfm

The Washington State Housing Finance Commission has job openings that can be found at:

http://www.wshfc.org/admin/careers.htm

NON-PROFIT JOB OPENINGS are available at the Fremont Public Association. Call (206) 694-6700 and ask for a listing. Sample positions: Senior Nutrition Van Driver; Drivers; Senior Nutrition Program Assistant; Title V Administrative Assistant; Full time Emergency Sub In-Home Aide; In-Home Aides; and several AMERICORPS/VISTA opportunities. Visit www.fremontpublic.org or write: Fremont Public Association, P. O. Box 31151, Seattle, WA 98103-1151.

Page Maintained by: Joe Diehl at housing@sprynet.com
Last Modified: 3-28-11 8:28